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data protection regulations

Willi Hahn GmbH considers the protection of your personal data and personal rights to be very important. We obviously respect and comply with the legal regulations pertaining to data protection and data security.

The term ‘personal data’ covers any and all details pertaining to you, such as your salutation, first name, last name, address, telephone number, fax, e-mail address, IP address etc. We would like to provide you with information regarding when we collect which pieces of personal data pertaining to you, as well as how we use the said personal data.

ENTITY RESPONSIBLE

The entity responsible as per article 4 section 7 of the EU General Data Protection Regulation (GDPR) is

Willi Hahn GmbH
Am Kiesberg 11
D-42117 Wuppertal

Tel. +49 (0) 202 43092-0
Fax +49 (0) 202 43092-43
E-Mail: info@wiha.solutions 

Executive board: Ulrich Handke, Katrin Seidemann

If you have any questions or concerns regarding data protection, please send an e-mail to the data protection officer datenschutz@wiha.solutions; alternatively, you can also send a letter by post to Data protection officer, Willi Hahn GmbH, Am Kiesberg 11 D-42117 Wuppertal.

COLLECTION AND PROCESSING OF DATA

By sending us your personal data, you accept the fact that your data shall be collected, processed and used in accordance with this data protection declaration. This can take place in the following ways:

WEBSITE ACCESS

Each operation in which our home page is accessed is logged, along with each operation in which a file that has been deposited on the home page is accessed. This storage operation serves internal system-related purposes. The following things are logged:

  • IP address
  • Date and time of the query
  • Time zone difference to Greenwich Mean Time (GMT)
  • Contents of the request (specific page)
  • Access status/HTTP status code
  • Quantity of data transferred
  • Website from which the request originates
  • Browser
  • Operating system and its user interface
  • Language and version of the browser software.

This log is only accessed in situations involving security breaches, in order to facilitate prosecution; this data is stored for 10 weeks. Personal user profiles are not created!

CONTACT FORM

If you use our website to contact us, we shall use our contact form to collect various pieces of personal data from you. The mandatory fields that make it possible to process your inquiry in conjunction with a minimal amount of required data pertaining to you are as follows:

  • Name,
  • E-mail address,
  • Subject.

This data (which is specified by you) is used to create an unencrypted e-mail with the help of an application featuring a temporary storage facility; this e-mail is sent to us when you submit your inquiry. We would like to point out that the e-mail is unencrypted; consequently, please ensure that you do not use this channel to communicate any confidential data or information. Alternatively, you can also reach us through your e-mail application info@wiha.solutions.

COOKIES

Several parts of the websites use so-called ‘cookies’. A cookie is a data element that a website sends to your browser. The website sends it to your browser in order to store it on your system as an identifier that identifies your system. Cookies are frequently used merely to gauge the use (number of visitors and duration of a visit) and effectiveness (topics that the user is most interested in) of a website, and to simplify navigation or usage. As such, they are not linked with personal data. However, they can also be used to personalize the website experience of a known visitor. In such a case, a connection to the user can be generated by correlating profile information or user settings. Over the course of time, this information provides us with valuable insights, which in turn make it possible for us to improve the user experience offered by a website.

Cookies are usually sub-divided into session cookies and permanent cookies. Session cookies make it possible for you to navigate through the website in an efficient manner. The cookies trace your path through the individual web pages, so that you will not be asked to enter information that you have recently (i.e. during the same visit) entered on the website in question. Session cookies are stored in the temporary memory, and they are deleted as soon as the web browser is closed. On the other hand, permanent cookies save user settings for the current visit to the website, as well as future visits. They are saved on your hard drive, and continue to be valid when you re-start the browser. For example, we use permanent cookies to record your language selection and country specification.

Since the required (the most basic functions of the website) and functional (analysis of website usage for service improvement) cookies make it possible for you to use certain functions of our website, we recommend that you do not deactivate them in a general sense in your browser settings. In case your browser allows you to prohibit third-party cookies (so-called marketing cookies or targeting cookies, which are used to display advertisements and track your path through the internet), the use of such a facility will not impair the functionality of our website

Data protection declaration - Google Maps

This website uses the Google Maps product, which is provided by Google Inc. By using this website, you accept the fact that the automatically-collected data shall be acquired, processed and used by Google Inc., its representatives and third parties.

USE OF WEB ANALYSIS PROGRAMMES

GOOGLE ANALYTICS

This website uses Google Analytics, which is a web analysis service provided by Google Inc. (‘Google’). Google Analytics uses so-called ‘cookies’; these are text files that are stored on your computer, and which facilitate an analysis of your use of the website. The information regarding your use of this website which has been generated by the cookie is generally transferred to a Google server in the USA and stored there. However, if the IP anonymisation facility is activated on this website, Google shall truncate your IP address in advance. This shall be done within member nations of the European Union or other signatories to the treaty on the European Economic Area. Only under exceptional circumstances will the full IP address to transferred to a Google server in the USA and shortened at that location. On behalf of the operator of this website, Google shall use this information to analyze your use of the website, compile reports regarding website activities and provide the website operator with other services related to the use of the website and the internet. The IP address that is communicated by your browser within the framework of the Google Analytics operation is not combined with other Google data. You can prevent cookies from being stored by using the corresponding setting in your browser software; however, we would like to point out that if you do so, you may not be able to use all the functions of this website to the fullest extent. Furthermore, you can prevent the data (including your IP address) that has been generated by the cookie and which pertains to your use of the website from being sent to and processed by Google by downloading and installing the browser plug in that is available under the following link (http://tools.google.com/dlpage/gaoptout?hl=de)

You can prevent Google Analytics from collecting the data in question by clicking the following link. If you do so, an opt-out cookie will be set, which will prevent your data from being collected when you visit this website in the future: Click here to opt-out of Google Analytics

More detailed information regarding the conditions of use and data protection can be found under http://www.google.com/analytics/terms/de.html or under https://www.google.de/intl/de/policies/. We would like to point out that when it comes to this particular website, Google Analytics has been expanded to include the code: „gat._anonymizeIp();“ in order to guarantee an anonymised collection of IP addresses (so-called IP masking).

GOOGLE-TAG-MANAGER:

This website uses the Google Tag Manager. Google Tag Manager is a solution that makes it possible for marketers to manage website tags with the help of a user interface. The Tag Manager tool itself (which implements the tags) is a cookie-free domain, and does not collect any personal data. The tool provides for the activation of other tags, which do collect data under certain circumstances. Google Tag Manager does not access this data. If a deactivation had been carried out at the domain or cookie level, the deactivation remains in effect for all tracking tags that are implemented with the help of Google Tag Manager.

GOOGLE MAPS

This website uses the Google Maps product, which is provided by Google Inc. By using this website, you accept the fact that the automatically-collected data shall be acquired, processed and used by Google Inc., its representatives and third parties.

USE AND FORWARDING OF PERSONAL DATA

If you have provided us with personal data, we shall only use the said data to address your inquiries, to facilitate technical administration and (if you have approved of such a course of action) for our marketing operations. Your personal data shall only be forwarded or otherwise transferred to third parties if such a course of action is necessary for purposes related to contract processing (this applies in particular to situations in which order data is forwarded to suppliers) or billing, if we are legally obligated to do so, or if you have approved of such a course of action in advance.

You always have the right to revoke consent (which has been granted) for the future.

The saved personal data is deleted if you revoke your consent for storage, if knowledge of the said data is no longer required for the fulfillment of the purpose of storage (i.e. the procedure in question has been concluded), if the situation does not involve any legal deletion time limits that run counter to the said action, or if the storage of the data is impermissible because of other legal reasons. If the data cannot be deleted, it shall remain locked against further processing until the expiry of the respective legal deletion time limits.

RIGHTS OF PERSONS AFFECTED:

When it comes to the personal data pertaining to you, you have the following rights (article 13 et seqq. of the GDPR) vis-a-vis us:

  • Right to information,
  • Right to correction or deletion,
  • Right to limitation of processing,
  • Right to object to processing,
  • Right to data transferability.

Furthermore, you also have the right to contact a data protection supervisory authority and complain about the manner in which we process your personal data. In case of Baden-Wuerttemberg, the data protection supervisory authority is:

  • The State Data Protection and Freedom of Information officer
  • Office address: Königstrasse 10 a, 70173 Stuttgart
  • Postal address: P.O. Box 10 29 32, 70025 Stuttgart
  • Tel.: 0711/615541-0, FAX: 0711/615541-15,  
  • E-Mail: poststelle@lfdi.bwl.de

SECURITY ADVICE

We try our best to implement all the necessary technical and organizational options in order to store your personal data in a manner that ensures that it cannot be accessed by third parties. If an unencrypted e-mail is used for communication, we cannot guarantee complete data security. We therefore request you to use the postal route if the situation involves confidential information.

 

 

DATA PROTECTION DECLARATION FOR APPLICATIONS

Data Collection

If you file an online application, we shall collect and process the following pieces of personal application data:

  • Salutation
  • Name, first name
  • Address
  • Telephone number/Mobile number
  • E-mail
  • •Application documents (letter of application, curriculum vitae, testimonials, certificates and the like)

PURPOSE OF DATA COLLECTION/FORWARDING

Your personal application data is only collected and processed for purposes related to the filling of job slots within our corporate group. As a matter of principle, your data is only forwarded to the in-house authorities and specialized departments that are responsible for the specific application procedure in question, unless you have given us permission (through our application form) to consider your application with regard to other suitable jobs as well.

Please note that the data provided by you could, if necessary, be used to create statistics regarding the (online) application process. These statistics are only created for our own purposes. The said statistics are never created in a personalized form; they are always created in an anonymised form.

LEGAL BASIS

Your data is collected/processed in accordance with §26 of the BDSG (Federal Data Protection Act); alternatively, it is collected/processed with your consent.

RETENTION PERIOD OF THE APPLICATION DATA

On principle, your personal application data is deleted after a maximum period of 6 months after the completion of the application procedure. This does not apply to situations in which legal regulations rule out such a deletion, further storage is necessary for purposes related to the provision of evidence, or you have explicitly approved of longer-term storage.

DATA SECURITY

We have implemented various technical and organizational precautionary measures in order to ensure that the data collected within the framework of your application procedure is protected against manipulation and unauthorized access. In particular, your online application is transferred in an encrypted form; this is done on the basis of a state-of-the-art procedure.

RIGHT TO INFORMATION AND REVOCATION

Please contact our data protection officer if you have any questions regarding the collection, processing or use of your personal data. The data protection officer can also be contacted in situations involving data-related information claims, correction operations or deletion operations, or in scenarios involving the revocation of consent that has been granted. Further information can be found in our general data protection regulations for this website.

Data protection declaration dated: 01.08.2018

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